Executive Assistant (m/f) EMEA Industries - SAP Stellenangebot

Unternehmen: SAP
Vertragsart: Unbefristet - Vollzeit
Standort: Walldorf/Rot - Deutschland

• Bewerben Sie sich auf: Executive Assistant (m/f) EMEA Industries

PURPOSE AND OBJECTIVES
Provide high-level executive and administrative support for the hiring manager. Due to the nature of this role, this individual is expected to interact with executives inside and outside SAP as a regular part of his/her job. This individual is expected to have a high attention to detail, superb organizational skills, ability to multi-task significantly and work well under pressure.

EXPECTATIONS AND TASKS
* Manage diary/calendar and prioritize / action e-mails for the manager(s) on his/her behalf and during absence; covering and proactively handle urgent requests, emails, voicemails etc.
* Manage screening and prioritization of calls and voicemail for manager(s) on his/her behalf
* Arrange meetings for manager(s) including coordination of team meetings and external events, i.e. customer visits
* Co-ordinate travel arrangements for managers only and for team in special cases incl. visa applications
* Deal with general telephone/conference calls and video conferences and e-mail queries for manager (team members only in special cases)
* Monitor the coordination of purchase orders for the team - travel, training, events, business cards etc; cost controlling within all areas of responsibility, i.e. travel, IT, office materials etc.
* Create and maintain materials including presentations and excel spreadsheets for meetings and presentations and take meeting minutes (if needed)
* Support manager(s) with regards communication tasks, such as team information/newsletter etc.
* Request/maintain staffing entries for team to ensure correct utilitzation and that costs are settled correctly
* Keep manage/team up to date in terms of SAP's policies and processes; admin support for new starters into the team to include ordering of equipment and monitoring a smooth and successful introduction
* Update Corporate Portal content, team distribution lists and other relevant distribution lists and maintain access to shared folders
* Support managers and team with necessary authorizations/access rights to relevant applications/reports/tools
* All other ad-hoc support as needed by the manager(s) and his/her team
* Be discrete and have an understanding of how confidential/sensitive situations are information should be handled

WORK EXPERIENCE
* Excellent knowledge of the most common Microsoft Office applications
* Take responsibility and drive processes from end-to-end
* Fluent in English
* Strong communication skills

EDUCATION AND QUALIFICATIONS/SKILLS AND COMPETENCIES
* First experience as an Assistant