Team Assistant (f/m) to the SAP Research Project Management Office - SAP Stellenangebot

Unternehmen: SAP
Vertragsart: Unbefristet - Vollzeit
Standort: Walldorf/St. Leon-Rot - Deutschland

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PURPOSE AND OBJECTIVES
SAP Research is SAPs global research organization. It provides a crucial contribution to SAPs product portfolio by identifying trends in the IT sector and driving co-innovations with external partners and customers. As it scouts out new technology trends, SAP Research evaluates how promising ideas can be transformed into marketable software products.

The organizations research activities and prototypes usually take a medium to long-term perspective and are aligned to SAPs strategic areas of business. SAP Research is a global organization headquartered in Walldorf, Germany, with research centers in Belfast, Brisbane, Darmstadt, Dresden, Karlsruhe, Montreal, Palo Alto, Tel Aviv Pretoria, Sophia Antipolis, St. Gallen and Zürich.

EXPECTATIONS AND TASKS
As a Team Assistant you will assist the Project Management Office of SAP Research in all day to day tasks and be the central contact person for all project stakeholders and team members, thereby ensuring efficient and effective operations.

You will work in the headquarters of SAP Research and support cross-European research projects. You will collaborate with international project members working on innovative topics.

Your tasks will include:
* Calendar management and coordination
* Scheduling and booking of regular and ad hoc meetings, calls, videoconferences, global business travel arrangements including accommodation, events, and dinners
* Organizing international meetings and supporting visiting teams from other SAP locations world wide
* Preparation and maintainance of documents as per EU guidelines for audits and reference
* Preparation of memoranda & declaration letters on behalf of management for the European Projects
* Preparation of travel reports pertaining to EU and German public funded projects, collection of invoices and forwarding these to the auditors for reference
* Generating weekly & monthly expense reports & time recording compliance reports
* Generating timesheets and coordinating the signature process thereof, for SAP Global Research teams in Germany, France, Northern Ireland, South Africa, Israel and Switzerland
* Responsible for creating Purchase Order Requests and the due follow-up thereof
* Maintainance and sharing of common work files, documentation and correspondence

WORK EXPERIENCE
1-2 years SAP experience

EDUCATION AND QUALIFICATIONS/SKILLS AND COMPETENCIES
* University Degree or equivalent
* Very good English skills (written and spoken)
* Good Knowledge of the main internal systems at SAP (such as ISP, IPP, CSS, SAP Corporate Portal) would be an advantage
* Very good knowledge of SAP Research processes and requirements
* Experience in working in a public funded project environment
* Good command of Microsoft Office applications (Word, Excel, Outlook, PowerPoint)
* Excellent overall communication skills, team player
* Enthusiasm for project-oriented work